Administrative Assistant

Position Summary:

The Administrative Assistant handles the day-to-day operations for the Vice President of Operations. This position will work closely with other administrative staff and coordinate meetings, create and organize reports, manage events and projects as well as manage incoming and outgoing correspondence. The most successful candidate will be highly organized, detail-oriented, and enthusiastic about working with a fast-paced and high-level team.

Key Responsibilities: 

Describe the job's essential duties and responsibilities using clear, declarative statements in priority order.

• Create and organize, and manage all the VP’s projects and priorities

• Manage each day’s schedule, meeting, or event arrangements

• Handle sensitive issues with discretion

• Excel at writing emails, reports, and other documents

• Ensure that all necessary equipment is set up for meetings, attend meetings as requested, take notes

• Assist with Bi-weekly call reports/agenda

• Help with coordination of facility events

• Assist with High Point Furniture Market responsibilities in April & October

• Help to coordinate photography appointment   

• Assist and support with administrative HR functions

• Other duties as assigned                                                          

Complexity:

Describe the following:  1) level of decision-making authority b) level of autonomy c) the impact of their decision on the organization d) what, if any, are the supervisory responsibilities?

Scope/Financial Responsibility:

Describe quantifiable measures that will help ascribe the value of the position.  Examples include the size of the budget, business metrics, etc.  Also, describe the impact on revenue, profit or expenses by stating activities that could affect the financial results of Kravet.

Experience/Certifications/Education:

• High school diploma or equivalent

• 2 years of relevant experience in an office environment
  

Abilities/Key Competencies/Skills:

• Proficient with Google Suite products

• Superior written and verbal communication skills

• Must be able to work thoughtfully and thoroughly with continuous attention to detail

• Ability to learn quickly and retain a wide range of small details concerning multiple product types, tasks, system processes, issues, and/or projects

• Excellent time management, organizational, and follow-up skills

• Comfortable multi-tasking, or, pivoting between tasks on the fly as the need arises

• Willingness to learn new products, procedures, and processes as business needs change

• A friendly attitude with the ability to deliver exceptional customer service and be a team player and stay self-motivated in a fast-paced environment

Organizational Relationship:

Identify who the position reports to and/or who reports to this position:

• VP of Operations
  

Travel Requirements (if any):

• Limited   
  

Physical Demands:

• Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important information spoken instructions to other workers accurately, loudly, or quickly.

• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

• Repetitive motion: Substantial movements (motions) of the wrists, hands, and/or fingers.

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

This job description has been designed to indicate the general nature and level of work performance by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.